PEBBLE CREEK INDIGO UNIT #8 OWNERS ASSOCIATION, INC.
C/O TOUT MANAGEMENT, LLC.
BOARD MEETING MINUTES
APRIL 20, 2026 – 6:00PM
TOUT MANAGEMENT OFFICE & ZOOM
1326 S. RIDGEWOOD AVE, SUITE 12 DAYTONA BEACH, FL, 32114
DETERMINATION OF QUORUM/CALL TO ORDER
David Norkus Present
David Foutch Present
Kim Baker Absent
Cynthia Heroy Present
Robert Sabourin Present
Ashley Ousterman-Emanual, CAM Present
Bobbie A. Hodges, CAM Present
1 Owner Present
CALL TO ORDER: The meeting was called to order at 6:00PM by D. Norkus
MINUTES: Motion made by D. Foutch for correction in the February 6th meeting minutes to
reflect location of meeting is zoom only, be amended so it reflects for zoom and a mutual
site whereby owners are also able to attend, seconded by D. Norkus; motion carried.
New motion by D. Foutch, seconded by D. Norkus, to waive the reading and approve
the minutes, with correction to the February 6th meeting minutes, for the October 20, 2025,
January 19, 2026, and February 6, 2026, meeting minutes; motion carried.
FINANCIALS: Customer balance summary reflecting 16 owners with a balance greater
than $100.
– BALANCES – Management provided the following report & balances as of March
31st – balance sheet reflecting an operating balance of $39,808.56 and a reserve
balance of $54,898.13.
– COLLECTIONS – Customer balance summary reflecting 16 owners with a greater
than $100 outstanding balance. Two (2) owners accounts are in legal status, three
(3) owners accounts have been sent their second notice, and 11 owners have
been sent their first letter of delinquency.
Discussion pursued as to whether or not accounts in collection are to be posted
on the website showing outstanding balances with their addresses. This matter will
be further reviewed and discussed with legal, by management, and presented
back to the board with their interpretation for clarity.
– SURPLUS – Motion by R. Sabourin, seconded by D. Norkus to move the 2025
collected surplus funds into the painting reserve account, line item 631, for the
2026 fiscal year; motion carried.
MANAGEMENT & VIOLATIONS REPORT: Last inspection for violations occurred in February
of this year. Much discussion as to the process of when and how letters are to be sent,
with the board asking that Tout coordinate with either D. Foutch or R. Sabourin so they
can participate with the onsite inspections, asked that Tout share their spreadsheets
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noting who is in violation, and for board to review all letters prior to sending them to the
owners. Board has 14 days to inspect these violations to see how many are meeting or
have met compliance and speaking to those that may have circumstances which will
delay their noted infractions.
UNFINISHED BUSINESS:
– FINING PROCESS – DISCUSSION -Upon review of their own documents and in review
of the language set forth in Florida statutes, it was determined not to further pursue
adoption of a “fining” or “compliance” committee.
– LANDSCAPING – UPDATE – discussion to the terms and scope of the contractors’
responsibilities, the inconsistency of where the areas are not being mowed and
trimmed, his non communication of not scheduling when rains, and the missing of
services for that week, making it difficult to recoup or catch up. If a week is missed
for mowing due to weather, then perhaps he can come and trim or edge, etc. As
of now, he has one week of missed services. Seems contractor is very difficult to
communicate with and is non-responsive to emails or phone messages. However,
D. Foutch seems to be able to reach out to Steve and has met with him recently
on site, making him the unofficial main contact. Therefore, D. Foutch will
coordinate and schedule a meeting between the landscaper, Tout, and himself.
o SHRUB LETTER SENT- There are six owners that do not wish for their hedges to
be trimmed. Three of them have created their own signs stating, “No
Services”. Suggested the remaining three owners come up with their own
signs as well so they either state “No Services” or “No Mowing”. Board will
coordinate with those owners so this can be implemented.
o UNAUTHORIZED TRIMMING – Seems there are concerns as to what is
considered in bloom, height hedges are to be, and how best to trim. Their
Contractor will be notified and instructed by the board to cut all the
hedges, even if they have flowers, and at the 6’ level in height.
o LANDSCAPING OPT-OUT POLICY – board has the authority to ask
management to pursue other vendors prior to expiration of his contract so
that decision can be made during the time of their budget review process.
– TAXES – Completed and ready for review.
NEW BUSINESS:
– 2026 PROJECTS & PLANNING
o WELCOME PACKAGE –Very well prepared by C. Heroy. She will provide a
copy to management so it can be saved and digitized. C. Heroy also
mentioned that she also gives the new owners a small gift of flowers, a plant
or some other goodies when she introduces herself on behalf of the
Welcome Committee. R. Sabourin made a motion, seconded by D. Norkus,
that S. Heroy be reimbursed, with provided receipt, in an amount not to
exceed $20.00, per household, for welcome gifts provided to new owners.
Funds will come out of their petty cash fund; motion carried. Motion by D.Norkus, seconded by R. Sabourin that C. Heroy be reimbursed out of theirpetty cash fund for the previous two gifts purchased in the amount of $34.72; motion carried.
BOARD MEMBER REMARKS: C. Heroy’s newsletter is due to be sent out before July 1st.
3. OPEN FORUM: Follow up with bank to ensure R. Sabourin is an added signor.
ADJOURNMENT: Motion made by D. Norkus, seconded by D. Foutch, to adjourn the
meeting at 7:30PM; motion carried.
NEXT MEETING: JULY 20, 2026 – 6:00 PM – BOARD MEETING